Saudi Arabia’s Oxagon green hydrogen projects are drawing global attention as large scale clean energy initiatives continue to expand across the NEOM region. Australian companies supplying engineering solutions, electrolyser technology, manufacturing inputs, project management expertise or specialist consulting support are assessing how to participate. Before any organisation can engage with the entities responsible for Oxagon’s green hydrogen projects, its corporate documents must satisfy strict verification requirements.
Saudi Arabia is part of The Hague Apostille Convention Abolishing the Requirement for Legalisation of Foreign Documents (Hague Apostille Convention). This means Australian company licences and related corporate records intended for use in Saudi Arabia must follow the Apostille process.
The following guide outlines how Australian companies can prepare their company licences for use in Oxagon’s green hydrogen projects.
Understanding Document Requirements for Oxagon’s Green Hydrogen Projects
The green hydrogen initiatives in Oxagon are overseen by a partnership known as the NEOM Green Hydrogen Company. This partnership brings together Saudi NEOM, ACWA Power and Air Products.
For Australian firms, participation usually depends on the type of role they take.
This could include:
- Supplying equipment or technology
- Providing engineering consultancy
- Supporting construction or installation
- Delivering research, design or feasibility services
- Forming agreements with a Saudi based entity
In each scenario, Australian organisations may be asked to present corporate records such as company licences, ASIC Company Extracts, a company’s constitution or Powers of Attorney. These documents must be Apostilled for use in Saudi Arabia.
Step 1: Confirm the Documents Required for Your Role
Before beginning the Apostille process, Australian firms should confirm which corporate documents are needed. Requirements often depend on how the company is engaging with Saudi Oxagon’s green hydrogen projects. Contracting firms typically need to show company licences and authority documents. Technology suppliers may need to support commercial proposals with corporate records that prove legal standing.
Clarifying requirements early helps prevent delays during procurement or qualification stages.
Step 2. Prepare Original or Notarised Documents
To be eligible for an Apostille, the documents must be original records or notarised copies. A notary public will examine the document, confirm its authenticity and issue a Notarial Certificate. This Notarial Certificate travels with the document through the Apostille process.
Preparing documents correctly at this stage avoids processing issues with the Department of Foreign Affairs and Trade.
Step 3. Obtain the Apostille Certificate from DFAT
Once the documents are ready, they must be submitted to DFAT. DFAT will review the Notarial Certificate and apply an Apostille certificate. This confirms that the signature or seal on the document is valid and recognised under Australian law.
Saudi authorities accept the Apostille certificate as proof of authenticity. There is no requirement for embassy attestation for Saudi destinations, provided the Apostille has been issued.
Step 4. Submit the Apostilled Documents to the Relevant Saudi Counterparty
After receiving the Apostille certificate, Australian organisations can provide the documents to the Saudi entity requesting them. This may include project partners, procurement teams or licensing bodies involved in Saudi Oxagon’s green hydrogen projects.
Submitting documents in this form ensures they meet the legal standards applied in Saudi Arabia.
How Authentifier Supports Australian Firms in the Apostille Process
At Authentifier, we manage the full Apostille process for Australian organisations preparing company licences and corporate records for Oxagon’s green hydrogen projects.
We liaise with our notary public team, coordinate DFAT submissions and confirm that every document meets the strict requirements applied in Saudi Arabia. Our focus is on fast turnaround times, clear communication and ensuring each document is accepted without issue so our clients can progress with confidence in this expanding clean energy sector.
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