How to Get Your Australian Documents Apostilled for Use in India
In today’s globalised world, having your documents recognized internationally can open doors to countless opportunities. If you’re planning to move to India for employment, education, business, or any other purpose, you will likely need to get your Australian documents apostilled by DFAT.
The Apostille process certifies the authenticity of your documents, making them valid and legally acceptable in India.
This guide provides a step-by-step walkthrough of how to apostille your Australian documents for use in India.
What is an Apostille?
An Apostille is a certification that verifies the authenticity of public documents. It is issued under the Hague Convention of 1961, which simplifies the process of legalising documents for international use. Both Australia and India are signatories to this convention.
For more information on DFAT Apostilles, check our guide What is an Apostille?
Steps for Apostilling Australian Documents for Use in India
Step 1: Notary Public Certification
The initial step in the Apostille process is to have your documents certified by a Notary Public in Australia. A Notary Public is an experienced, authorised legal officer who verifies the authenticity of the signatures, seals, and contents of your documents.
The types of documents requiring an Apostille may include:
- Personal documents such as:
- AFP National Police Clearance
- Birth Certificates
- Marriage Certificates
- Death Certificates
- Divorce Certificates
- Court Documents
- Australian Citizenship Certificates
- All other personaldocuments for official use
- Educational documents including:
- University Degrees/Diplomas
- Academic Transcripts
- Professional Qualifications
- TAFE/Vocational Certificates
- TEFL/TESOL Certificates
- Primary/High School Certificates
- Corporate & business documents including:
- Certificates of Good Standing
- ASIC Company Extract
- ASIC Company Registration
- Shareholders Resolutions
- Board of Directors Minutes
- Assignment & Trust Deeds
- Powers of Attorney
- Company Constitutions
- Export Declarations/ Invoices
- Certificates of Origin
- Commercial Licenses
- Agreements and Contracts
- ISO Certificates
- Financial Statements
- All ASIC, ATO & TGA documents
Step 2: Authentication by the Department of Foreign Affairs and Trade (DFAT)
Once your documents are notarised, the next step is to have them authenticated by the Department of Foreign Affairs and Trade (DFAT) in Australia. DFAT checks the signature and seal of the Notary Public for verification purposes.
DFAT will then affix the Apostille certificate, which is a square-shaped sticker or stamp, to your document.
Steps required:
1. Locate the nearest DFAT office or visit their website to understand the specific submission requirements.
2. You can either make an appointment or use the mail-in service. If using mail, ensure you include a self-addressed, prepaid return envelope.
3. Submit your notarised documents along with any necessary forms and fees for authentication.
Navigating DFAT processes can be complex and time-consuming. As a service provider, Authentifier offers a cost-effective and fast service for getting your documents authenticated by DFAT.
Important Points to Consider
Verification of Required Documents
Different types of documents might require varying levels of verification. Always check with the relevant Indian authorities or institutions to understand exactly which documents need an Apostille.
Timeframe and Fees
The Apostille process can take some time, depending on the workload and procedures of the DFAT office. Fees also vary, so it’s wise to check the latest information on the DFAT website.
Translation Requirements
Although India generally accepts documents in English, some specific institutions or states might require a translation into a local language. Verify these requirements in advance and arrange for a certified translation if necessary.
Validity Period
An Apostille does not have a fixed validity period, but the accepting authority in India may have its own specifications. Always check how recent the Apostille needs to be to meet their criteria.
Submission in India
Once you have your Apostilled documents, ensure you present them to the appropriate Indian authorities, such as educational institutions, employers, or government agencies, as required.
Where to get help
If you’re unsure about tackling the entire process yourself, get in touch with Authentifier and speak to our experienced directors and qualified Notary Publics.
Authentifier specialises in Australian document attestation and can significantly ease your burden by managing the entire process for you.
