Malaysia continues to attract foreign investment with a growing GDP of approximately USD 440 billion in the preceding year and a steadily expanding workforce demand.
Australian companies eyeing opportunities in Malaysia must navigate its multi-level Employment Pass system, which governs foreign employee work approvals. This tiered framework requires varying levels of document legalisation and attestation depending on the employee’s role and salary band.
Missteps in preparing the necessary credential documentation can delay visa processing times or even lead to outright rejections.
Malaysia’s Tiered Employment Pass Structure
Malaysia categorises Employment Passes into different tiers based on salary levels and job responsibilities. Each tier has distinct documentation requirements:
- Category I (salary above RM10,000): This tier is for highly skilled professionals. Applicants must provide attested educational certificates and professional qualifications.
- Category II (salary between RM5,000 and RM10,000): This includes mid-level positions requiring attested degrees or diplomas.
- Category III (salary between RM3,000 and RM5,000): This tier covers semi-skilled workers, requiring some form of verification of credentials, often including work experience letters.
What Documents Must Australian Companies Legalise?
For Employment Pass approval, Malaysia requires attestation of foreign documents since it is not a party to The Hague Apostille Convention Abolishing the Requirement for Legalisation of Foreign Documents (Hague Apostille Convention). This means Australian companies must obtain attestation rather than Apostille for employee credentials destined for Malaysia.
Key documents that must be legalised for submission include:
- Academic degrees and transcripts
- Professional licences or certifications
- Employment reference letters
- National Police Certificate (where requested)
A notary public in Australia verifies the authenticity of original documents and issues notarised copies with a Notarial Certificate. Following notarisation, documents must be authenticated by the Department of Foreign Affairs and Trade (DFAT), which provides an authentication certificate confirming their legitimacy.
Finally, the documents require attestation by the Malaysian Embassy in Canberra before submission with the Employment Pass application.
Authentifier’s Role in Streamlining Legalisation
Authentifier specialises in assisting Australian companies with Malaysia Employment Pass documentation. Our team handles the entire legalisation process efficiently, ensuring:
- Documents are properly notarised by Australian Notary Public experts.
- Authentication by DFAT is completed promptly with all communications handled.
- Final attestation from the Malaysian Embassy in Canberra is secured without delays.
We provide a seamless, cost-effective solution with fast turnaround times, often within one week. Our easy online ordering system and free progress reports keep you updated at every step.
| The Key to Smooth Malaysian Visa ApprovalsBy working with Authentifier, your business gains confidence that your employee’s documents meet Malaysian immigration requirements. We reduce the risk of rejection caused by improper documentation. Early preparation and professional legalisation will save time and money, helping your staff start work in Malaysia without unnecessary hold-ups. |
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