For Australian businesses looking to make their mark in Indonesia, attesting key documents, like shareholders’ resolutions, is a vital step to ensure smooth transactions. Whether you’re entering joint ventures or finalising major contracts, these resolutions need to be legally valid in Indonesia.
Fortunately, since both Australia and Indonesia are parties to The Hague Apostille Convention Abolishing the Requirement for Legalisation for Foreign Public Documents, the process of validating Australian documents for use in Indonesia has become streamlined through the Apostille system.
The Role of Australian Shareholders Resolutions in Business Transactions
Business transactions in Indonesia often require formal documentation that is recognised by local authorities, courts, and other entities. A shareholders’ resolution is vital for recording important decisions made by a company’s shareholders.
Whether you are seeking new investments, entering joint ventures, or making major changes to your business structure, these resolutions play a key role in confirming that corporate decisions are authorised and legal. In Indonesia, as with many countries, having legally recognised documentation can help with:
Corporate Governance: Indonesian authorities may require official documents, like shareholders’ resolutions, to verify that decisions are legitimate and in line with corporate laws.
Business Partnerships: When entering joint ventures or partnerships in Indonesia, local businesses will require proof that shareholders have authorised key decisions through attested resolutions.
Financial Transactions: Shareholders’ resolutions are necessary for securing loans or investments, where Indonesian financial institutions need to confirm that the company has legally approved these financial commitments.
Regulatory Compliance: The Indonesian government has specific legal and regulatory requirements for foreign businesses, and having your shareholders’ resolutions attested ensures compliance with these rules.
Without attested documents, your company’s business operations in Indonesia may face delays or rejections. This can cause not only operational disruptions but also reputational damage.

The Apostille Process: A Streamlined Solution
Thanks to The Hague Apostille Convention, which aims to simplify the verification of foreign public documents between signatory countries, the process of getting an Australian shareholders’ resolution recognised in Indonesia has become much more efficient. The Apostille serves as a universal certificate that confirms the document’s authenticity for use in countries that are parties to the convention, including Indonesia.
The Apostille process for Australian documents involves some main steps:
Notarisation: The first step is to have the resolution notarised by a notary public in Australia. This verifies the authenticity of the document.
Apostille by DFAT: After notarisation, the document is submitted to the Department of Foreign Affairs and Trade (DFAT) in Australia, which will issue an Apostille, authenticating the document for international use in any of the Convention’s member countries, including Indonesia.
Use in Indonesia: Once Apostilled, the shareholders’ resolution is legally recognised for business transactions in Indonesia. This allows your company to proceed with entering agreements, joint ventures, or financial transactions without needing further authentication or approval from the Indonesian government.
Get Started with Authentifier
If your business is preparing for a transaction in Indonesia that involves shareholders’ resolutions, don’t leave the attestation process to chance.
Authentifier provides end-to-end support, ensuring that all necessary steps are followed, from notarisation to embassy legalisation, so that your document meets all the requirements.
Contact Authentifier today! With our expert support, you can ensure a smooth, efficient, and legally sound business transaction in one of Southeast Asia’s most dynamic markets.